- What is a job application form and how can it give employers and businesses a huge and significant edge over other businesses in a competitive nice?
- Discovering the top components of a well-designed and professional job application form makes recruitment more effective and productive for companies.
- Small-scale companies and big corporations are integrating top-quality job application forms as an effective tool to boost their business growth and profits.
As the title indicates, a job application form is an official form of a company, which applicants receive and fill out when applying for an open employment position. Potential applicants are required to give their essential data with honesty and transparency.
The provided information will then be used for the evaluation of the applicant, which will determine his competence and qualification for the position that they are applying for in the company. It is valid to say that job application forms are materials used during the initial screening stage of potential employees.
General Information in Job Application Forms
Pre-screening job applicants serve to be the primary purpose of the application form for employees. It contains standard pieces of information that the applicant fills out the form, helping the initial communication between the applicant and employer. The fundamental information is vital for the employer to weigh if the applicant deserves further consideration for the job post.
Nowadays, big businesses and corporations integrate job application forms on their website for easier access and reference. Applicants can conveniently access the website and just fill out the form from there. This option is quite preferable especially for those who are hiring people remotely. It is an easier and faster way of screening and filtering people as the first phase of the hiring process.
Getting to Know
Gleaning from the job application form, employers have an overview of the background details of the applicant. The data facilitate productive and smooth interviews where the employer can effectively know the applicant during the first stage of hiring. Application forms offer an even playing field for all those who want to apply for that one job position.
Unlike resumes, application forms offer a venue for the unvarnished version of the applicant’s professional experiences and employment history without any exaggeration. These forms are useful tools for employers especially in spotting out potential issues minus the effort. For instance, they have an overview of the criminal history of the applicant as well as his ineligibility, job-hopping tendencies, and previous records of being fired.
Signing In for Verification
One of the main features of a job application form is that it is a legal document, unlike its resume counterpart. This legal document must be signed for verification of the provided data, proving that they are correct and true. Thus, all application forms contain that section, which says that all false or omitted information filled out in the application may result in rejection or termination of employment.
There may also be a paragraph within the form stating that the applicant grants permission to the employers to conduct credit and background checks. They also have permission to contact references, education records, and prior employers for further verification.
Applicants’ Legal Protection
The individual privacy for the personal information of the application is protected as stated in the 1064 Civil Rights Act Title VII. Moreover, the usage of a job application form for any purpose, which is over a few years old is not a good idea. It reiterates that any questions, which are asked more than five years ago may not be acceptable legally anymore.
Job application forms may also be covered by the Equal Employment Opportunity Commission for the prevention of discrimination based on age (40 or older), sex, religion, race, color, national origin, and genetic information or disability.
Basics of Job Application Forms
Different companies may be using their unique application forms with varied formats. However, the coverage of these forms are generally the same particularly the information that they are trying to gather from the applicant:
- Personal Information
The applicant’s details including the full legal name, contact details such as email address and phone number, and physical address. The applicant’s current address if it differs from his mailing or home address. Applicants must also provide their date of birth as verification of their eligibility to be in legal working age.
- Employment History
The applicant’s professional employment history, which is usually made in reverse-chronological order. The list includes the latest work experience up to the first or earliest employment. This section must also include the job title, company name and address, and a summary of the duties and job descriptions.
Standard job application forms must have up to five entries for the requested information. There are form builders or creators that provide fields for short and long answers for applicants to give more details.
The applicant’s educational background, including high school, college degrees, the institutions attended, dates, and earned honors, awards, and accolades. Enough rooms in the form should be provided for multiple schools in the categories.
This section may also ask for a list of special skills and training that the applicant has before his application. For instance, specific skills for a desk job opening may include MS Office proficiency, typing speed, and other clerical skills. Applicants may also have special training in speed-reading or translation.
- References and Contact Information
The applicant’s list of professional references is a vital part of the job application form. Its typical procedure is to require three to five references, which may be both professional and personal. This part of the form may also include the emergency contacts of the applicant. However, in most cases, only applicants who advanced further will be left with this option.
- Additional Questions and Data
The applicants may provide their social media accounts, in cases when such data are relevant. Any questions may be incorporated in the job application form, depending on the discretion and preference of the employer. These additional questions and details are deemed necessary to identify and choose the best candidate for the job.
Some of the common questions in the form include the number of hours that an applicant or potential employee can work. Employers want to know if the person they are hiring can allow the required time to work as much as it is necessary.
The hiring employer may also ask the applicant’s desired monthly salary, which is critical data. Employers can then see if their expected salary is within the ballpark of their own allotted budget.
Additional questions in the form cover the unique qualifications of the applicant for the job and their availability and willingness to work from a specific office location.
Tools to Customize Job Application Forms
Creating and integrating a job application form in your company or business website requires resources and comprehensive knowledge about it. You can find generic forms that look like just the ones on other websites. However, you can also customize the employment form for your website with all its unique features.
Customized forms have better efficiency especially in getting a much better sense of the aptitude and qualifications of potential applicants. You may go for basic form builders or use premium sources to get the best results.
Here are some of the ways on how you can customize your job application forms:
Advanced customization is possible with software programs, which most human resource departments use for such purpose. Most of these software products are premium thus, you need to pay for them. They allow you to edit fields, add questions, choose different themes, modify key elements, and rearrange the fields. It primarily takes care of the entire aesthetics of the application form.
Word processing programs such as Microsoft Word are practical and useful ways to customize your application form. You can choose from a wide range of templates, which are often available and accessible for free online. Depending on the template for the job application form you choose, customizing the form may include adding images and texts as well as providing your business or company logo. Some templates may also allow you to do some advanced editing such as rearranging the tables or fields.
This option may not apply to online job application forms since they only work for printable materials or hard copies. However, some employers will still choose this option for the customization of their application form. Just make sure that you see the printing company’s work portfolio first. This will help you see their previous work and determine if their work quality and other features pass your standards.
Job application forms are recruiting tools that can effectively provide an overview of the applicant. Employers have access to salient data including the personal qualities of potential employees as well as the previous experience and skills of the applicant. Through the application form, employers may have a sneak peek of any potentials that an applicant may have when hired for the position.